Quick Answer
Payroll affects employees, tax and books
Payroll must connect salary structure, attendance, reimbursements, TDS, statutory deductions and accounting entries accurately.
Clarify whether payslips, TDS computation, PF/ESI coordination and accounting entries are included.
When You Need This
Situations this page is built for
- You have employees or regular contractors.
- Payslips and salary structure need setup.
- TDS on salary needs calculation.
- Payroll entries are not matching bank payments.
- PF/ESI or reimbursements need tracking.
Keep Ready
Documents and details usually required
- Bank statements, credit card statements and payment gateway reports.
- Sales invoices, purchase bills, expense receipts and debit/credit notes.
- GST returns, TDS data and payroll information if applicable.
- Loan schedules, fixed asset details and opening balances.
- Previous accounting file from Tally, Zoho, QuickBooks or spreadsheets.
- Customer/vendor lists and receivable/payable ageing.
How It Works
Practical process before hiring
Define monthly scope
Set transaction volume, software, reports, GST/TDS and payroll expectations.
Collect source data
Create a consistent monthly process for invoices, bills, bank data and approvals.
Reconcile and close
Match bank, GST, receivables, payables and ledgers regularly.
Review reports
Use P&L, balance sheet, cash-flow and MIS reports to make decisions.
Costs and Timeline
What to expect in India
| Work type | Typical price range | Timeline |
|---|---|---|
| Basic bookkeeping | Rs. 2,000 - Rs. 6,000 per month | Monthly |
| Small business accounting retainer | Rs. 6,000 - Rs. 25,000 per month | Monthly close |
| High-volume accounting/MIS | Rs. 25,000+ | Ongoing |
Prices vary by document readiness, urgency, city, professional experience and whether previous periods need cleanup.
Avoid Mistakes
Common red flags and mistakes
- Updating books only at year-end.
- Mixing personal and business expenses without notes.
- Skipping bank reconciliation.
- Not matching GST returns with books.
- Not defining monthly reports and closing dates.
WorkIndex Request Checklist
What to mention when you post
- Business type and monthly transaction count.
- Current accounting software and data status.
- Whether old months need cleanup.
- Need for GST, payroll, TDS, MIS or only bookkeeping.
- Preferred monthly reporting date.
Hiring Criteria
How to choose the right professional
- Ask for exact monthly deliverables.
- Confirm software access and file ownership.
- Check whether GST/TDS/payroll are included.
- Set a monthly closing date.
- Review sample reports before finalising.
Practical Review
Extra checks before you finalise
- Decide whether the professional is responsible for only posting entries or also reviewing ledger classification and tax impact.
- For monthly retainers, ask for a fixed closing calendar covering bank reconciliation, GST matching, receivable ageing and owner review.
- If the books are used for loans, investors or audit, request supporting schedules instead of only a P&L and balance sheet export.
FAQs
Questions people ask before hiring
Does payroll accounting include HR?
Not always. HR operations may be separate.
Is TDS included?
It should be clarified in scope.
Can payroll be monthly?
Yes, payroll is typically processed monthly.
What data is needed?
Employee details, salary structure, attendance, reimbursements and bank payment details.